Inordinate delays at Pune Passport office; RTI applications rejected

Has the public-private –partnership between Tata Consultancy Services and the Passport Office become a joke in Pune, as utter chaos and harassment of passport applicants prevail. To add to the fury, the Passport Office is also rejecting RTI applications on flimsy grounds

If you are an upright citizen who would not use the service of agents to get your passport, you would be in a dock, particularly if it happens to be the Passport Office at Pune. Allegedly, a deep nexus between the officials and agents is resulting in harassment to citizens.

Young Sachin Bhasme is an architect by profession and has consciously not used services of any agent even for his driving license. However, in the case of his passport, when he applied with the same principles of lawfulness, it has backfired. Since applying for a passport on 20 September 2012, he has been running from the Passport Office to the Tata Consultancy Services offices to police stations. He has even made attempts to file RTI applications but all in vain.

His story goes like this: After applying online for his passport fee receipt no PN1F12301732862) and going through his appointment at the Tata Consultancy Services (TCS) offices (which is a front end operations partner with the Ministry of External Affairs under the public-private-partnership (PPP)) for verification of his documents. He got an e-acknowledgement letter from Pune’s Regional Passport Office on the same day, stating “submitted successfully; Application status: Pre-Police Verification Mode”.

After the requisite 45 days, he did not receive his passport. He waited patiently and visited the Passport Office on 15 December 2012. The Officials told him that police verification is pending. He went to the relevant police station but his application had not reached. Says Bhasme, “I sifted through all the passport applications that were received by the police station, but mine was missing.’’ He was then asked to go to the Passport Division at the Pune Police Commissionerate headquarters. There too his application had not arrived.

Read Are information commissioners killing the RTI Act? by Vinita Deshmukh

Says Bhasme, “I went back to the Passport Office in the first week of January with my RTI application to know the status of my passport. One officer who named herself as Seeta asked me not to invoke RTI and that, I should wait for 10 more days, assuring me that I would receive my passport.’’

Predictably, there was no news. So Bhasme again visited the Passport Office with his RTI application on 16 January 2013.  He wrote his application and under Section 6 of the RTI Act demanding “the daily progress made on my application so far; when did my application reach which officer, for how long; according to information given in your official website ( my passport should have been made in 30 to 45 days as per old system and three days as per current system. However, it is more than 3 months and 28 days now. Please give names and designations of officials who were supposed to take action on my application and who have not done so; what action would be taken against these officials for not doing their work and for causing harassment to the public? By when would I get my passport now.”

However, his RTI application was rejected by the Passport Officer saying that they do not accept the fee of Rs10 in cash and have asked him to give a DD. This is in gross violation of the application fee norms put up on the Ministry of External Affairs website ’’, which clearly states that fees can be given in cash – 2. Application Fee: The application for obtaining information under  sub-section (1) of section 6 of RTI Act, 2005, must be accompanied by prescribed application fee drawn in favour of Accounts Officer, Ministry of External Affairs payable at New Delhi, or the Regional Passport Officer, payable at the place where the application is being submitted. At present the application fee, which is subject to change from time to time, is as under:-Application fee: Rs. 10/- (Rupees ten only). Mode of payment: By cash against proper receipt or by demand draft/ banker's cheque / Indian Postal Order.”

Read here how noted RTI activists Shailesh Gandhi and Aruna Roy filed Intervention Petition in the Supreme Court

Says a harassed Bhasme, “The TCS office does not even entertain your complaints. They say that their responsibility is over once they forward your application to the Passport Office. Any queries regarding the status or reasons of delay of your passport are not answered and I was told to sort it out with the Passport office.’’ 

This is in complete contrast to the press release dated October 13, 2008 issued by TCS when it entered into PPP in 2008 ( ). Tanmoy Chakrabarty, Vice President, Global Government Business Group, TCS has quoted as committing: “A call center would be established to help the applicants with information regarding passport procedures and the status of submitted requests. Grievances would be tracked and closed. Passport Facilitation Centers (PFCs) will be the primary hubs supporting all activities including biometric capture, photograph, payment and verification and issue of passports in the presence of applicants for most cases… Complete tracking of the process would be possible in the system. Police nodal offices will be facilitated by TCS personnel and it will be possible to download passport forms there directly, thus eliminating any logistic delay.’’

The press release tom-tommed this PPP as “India's Largest Mission Critical E-governance Project of over Rs10,000 million; Passports to be delivered after three working days post police-verification.’’ What is the use if the TCS is merely acting as a courier service to the Passport office?

Read about an RTI workshop organized by Moneylife Foundation on using specific orders of the CIC to file an effective RTI applications conducted by noted RTI activist, Shailesh Gandhi

Bhasme’s case is not a solitary one. On various e-complaint boards, citizens applying for their passports from Pune’s Regional Passport Office are undergoing mental harassment.  One of the postings amongst many others gives an idea:

As for the TCS, S Ramadorai, the then CEO and Managing Director, had said, “We believe that this mission mode project of national importance will make delivery of passport services truly world class in nature. This project reiterates TCS’ commitment to help government deliver citizen services more efficiently through technology and process improvements and will transform passport service delivery to the citizens of India.” 

Nearly one year down the line since TCS’s Pune front-end office has become operational, efficient passport delivery is a distant dream.

dr sanjay patil
10 years ago
dr sanjay patil ahmadnagar
I do n`t know who manages the Mundhwa passport office.
But my wife a dentist by profession has travelled to Pune, wasted 16 man hours & still she was returned back on very flimsy grounds. No body to explain why & what are the querries. Smell very fishy behaviour..if at all they want money - should dare to directly ask for it !!
girish deshpande
1 decade ago
bhamse's experience is unfortunate. but these are freak cases. i have had EXCELLENT experience at the passport office and have expressed it in as many words to every table i had to go to (TCS, MEA). very efficient and very courteous desk officers. incredible facility. if at all there is delay it is at the police verification end and quite understandbaly so, given the huge load and just a couple of junior level police naik's engaged in this work. so i wouldn't want to buy the argument in this column in its entireity. RTI issue is another matter and i dont wish to comment in this case.
S Gandhi
1 decade ago
Government employees are bunch of laggards who take salary from our tax money and enjoy all the perks without any accountability. But watch you, thanks to computer, you all are going to take early VRS (voluntary retirement) and sit back & enjoy at home. Because that is were you all belong. Not to hurt any honest Government employee, which are rare.
Vaibhav Dhoka
1 decade ago
It is challenge IN INDIA to name any government agency where you get hassle free and corruption free SERVICE.No chance ever.
Arun Gandhi
1 decade ago
My Passport got lost in the Passport Office . After Police Verification at Chatushringi Police Station ( after waiting for 4 Hours ) the file was sent to the Passport Office (along with 15-20 other applicants) ....all Passport files were lost , and instead we got a letter after many months of waiting that now we have to get Biometrics done.
Arun Gandhi,Pune
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